AGM 2017 Minutes
Home Grown Hornsea AGM
Secretary’s Minutes
November 6th 2017, 4.30pm
Kelpies Wholefoods, Bank Street, Hornsea
Attending: Alan Tharrat, Thom Strid, Paul Hanson, Freddie Jacquin, Julie Sharp, Heather Downs, Mark Stanley, Sarah Bender
Agenda
- Welcome by Chairman Paul Hanson
- Apologies
- Minutes of 2016 AGM
- Matters arising from minutes
- Chairman’s report
- Treasurer’s report
- Election of officers
- Shop and Therapy room
- Community Report
- Tree Planting
- Any other business
- Welcome: As acting chairman Paul Hanson welcomed everyone and delivered a brief history of Home Grown Hornsea from earliest days establishing the Community Orchard to the present. The latter part of this presentation was the acquisition of the Kelpies Wholefoods premises.
- There were apologies from John Rodgers and Suzanne Keam.
- The minutes of the 2016 AGM were read to those present.
- There were no matters arising from the above minutes.
- The Chairman’s report gave further details of the development of the Kelpies Wholefoods shop project and the setbacks faced by the charity’s attempts to open a cafe and meeting rooms within a local cancer charity’s premises. The said charity had management problems and delayed the opening of HGH’s plans by over a year. Fortunately monies invested in that project were recovered and used to establish Kelpies Wholefoods.
- The treasurer’s report showed that HGN is in a strong position and able to continue planned projects on course. Details :
Accounts
Balance 1st November 2016 5296.67
Income
Grants 2000
Donations 7000
Loans 1447.67
Fundraising 60.70
Sales from Shop 4292.40
Total 14800.77
Expenditure
Insurance for Orchard 100.80
Rental for Orchard 54
Insurance for shop 249
Shop rental 1440
Wages for shop 1500
Materials and stock for shop 6384.30
Expenditure by Horne C Cancer 3329.07
Total 13057.17
Balance as of 6.11.2017 7040.27
7 Election of officers: It was proposed and agreed that the three existing officers had better strengths in different roles. Alan Tharrat as Chairman, Paul Hanson as Treasurer and Thom Strid as Secretary.
8 Shop and Therapy Room: This was the main discussion of the meeting and the one which welcomed the greatest input from volunteers and involved therapists. The general feeling expressed was that in order to ensure the future success of the Kelpies Project a lot of work had yet to be done to bring the premises up to contemporary professional standards. In particular therapist Freddy Jacquin was was the most forthright in his offers of professional advice and practical help for which the trustees were very grateful. In brief a list of targets was drafted and roles assigned to ensure that these tasks and targets came to fruition:
Therapy Room:
Re-decorate the therapy room and make it more professional in appearance.
Supply hot and cold water.
Decorate with wall mounted paintings.
Insulate shop linked wall.
Toilet Facilities:
Short term- repaint and replace door
Medium Term- Extend and fit hand wash basin and add heating
Kitchen:
Acquire and fit kitchen units and wall cupboards.
Fit and plumb 2 separate sinks
Install under sink hot water unit
Acquire and install cooker and hob units.
Fit existing refrigeration and freezer unit
Complete new false ceiling with hatch to loft area
Fit waterproof back splash
Waterproof outer wall of therapy area.
Provide hygienic flooring
Source vegetarian/vegan chef to prepare snacks and drinks
Shop area:
Create movable vegetable display for external use.
Improve heating
Glaze front door.
Source small tables and chairs for ‘kitchen’ customers
9. Community Orchard : It was reported that getting volunteers to help was difficult but that over 100 fruit trees, the edible hedgerow and fruit bushes continued to be healthy and fruitful. Thom Strid reported that he was in the process of getting funding to buy a lot more equipment for volunteers to use including an apple press for local people to use. He also added that he was intending to link activities with local gardeners groups to increase the number of volunteers.
10. Tree Planting: Alan Tharrat was able to report that the concept of planting a tree for every child in Hornsea was put to the Civic Society who have agreed to undertake a joint project. Progress has been made in terms of securing land and permissions from Hornsea Council to move forward with planting in the town’s main park, Hall Garth, in the spring. Another site in the town had also been identified but that is requiring dealings with the East Riding County Council which will take longer.
11 Any other business: There were no issues forthcoming
